Electronic and Information Technology (EIT) Accessibility / Digital Accessibility
What is EIT Accessibility?
Electronic Information and Technology (EIT) Accessibility, also referred to as Digital Accessibility, includes, but is not limited to, any equipment or interconnected system or subsystem of equipment that is used in the creation, conversion, or duplication of electronic or digital data or information, such as web sites, course and instructional materials (Word documents, PDF documents, PowerPoint presentations, video, podcasts, etc.), courseware, software, other classroom technologies, content management systems, search engines and databases, registration and grades, financial and human resource management systems, telecommunications, and emerging technologies.
EIT Accessibility offers extensive pedagogical benefits for people with and without disabilities. It leverages the principles of Usability and Universal Design for Learning, which emphasize the importance of meeting the needs of all learners.
SUNY Empire EIT Accessibility Policy
As such, Empire State University has an EIT Accessibility Policy in compliance with applicable local, state, and federal regulations and laws. SUNY Empire is committed to providing equal access to its services, programs, and activities for all users. An accessible EIT environment enhances usability for everyone.
This policy applies to all Electronic Information Technology (EIT) acquired, developed, distributed, used, purchased, or implemented by or for SUNY Empire and used to provide SUNY Empire programs, services, or activities. This includes, but is not limited to, all EIT related to University business, academic and outreach, including web pages that represent SUNY Empire, electronic documents, and any multimedia created or obtained.
How to Get Assistance with EIT Accessibility
Empire Accessibility Courses
Visit the SUNY Empire Employee Learning Hub to take Accessibility Fundamentals, which is required of all university employees. Employees will be asked to refresh this training every 2 years. Additional trainings, such as Basic Document Accessibility, will be provided on the Employee Learning Hub as well. We ask employees to complete at least 2 trainings per year (including the refresh) to ensure continuing professional development in this area.
Accessibility Quickstart Guides
The following resources from National Center on Disability and Access to Education (Copyright © 2007-2022 NCDAE) may be helpful to staff in creating accessible content.
- Word 2016 (Windows), added January 2018
- Word 2016 (Mac), added January 2018
- Word 2013 (Windows), added June 2014
- Word 2011 (Mac), updated April 2014
- Word 2007/2010 (Windows), updated April 2014
- PDF Conversion in Word 2007/2010 (Windows), added June 2012
- PowerPoint 2016 (Windows), added January 2018
- PowerPoint 2016 (Mac), added January 2018
- PowerPoint 2013 (Windows), added June 2014
- PowerPoint 2011 (Mac), updated April 2014
- PowerPoint 2007/2010 (Windows), updated April 2014
- Excel 2010/13 (Windows) & 2011 (Mac), added September 2014
- InDesign CS5.5, added September 2012
Other Accessibility Topics
Accessible Web Content
- Creating Accessible Electronic Content, added June 2013
- Identifying Web Accessibility Issues, added March 2013
- Captioning YouTube Videos, updated July 2018
Additional External Resources
- National Center on Accessible Educational Materials for Learning at CAST
- WebAIM: Contrast Checker
- Digital Accessibility Guidelines by University of Oregon
- The above accessibility guidelines, developed by UO Digital Accessibility and shared with permission, outline criteria for digital content, documents, and more.
Captioning a Video - LEARNscape
To request machine-generated captions and transcripts for video and audio content on LEARNscape, follow these steps:
- Go to the recording and click on the "Actions" drop-down.
- Select "Caption and enrich."
- Check that the language and caption type is accurate in the pre-populated request form, and hit the "Submit" button.
Machine-generated captions and transcripts will be available within 24 hours. It is the requestor's responsibility to verify the accuracy of their captions and transcripts. For more information, please visit this Captioning a Video tutorial.
Professional captioning can be requested for recordings that will be published to public facing categories on the LEARNscape website and/or promoted in the LEARNscape carousel. Please allow 1-2 business days.
Faculty Resources for Online Learning
Visit the Ensuring Accessibility page from the Office of Digital Learning, Innovation, and Strategy for more resources.