- Gathering Information for Essays which Require Research: Background
- Finding Sources--explanation
- Primary & Secondary Sources
- On-Line(Card) Catalog
- Magazines & Journals
- Indexes & Abstracts
- Newspaper Indexes
- Reference Books
- Library of Congress Subject Heading Index
- Internet Resources
- Knowledgeable People
- Interlibrary Loan
- Reference Librarian
- Exercise 6: Primary & Secondary Sources
- Exercise 7: Sample Searches
Gathering Information for Essays which Require Research: Background
Gathering sources is much more complex than it used to be. For starters, there are more resources available. Secondly, information can be gathered in a number of places. Your primary places for locating sources will be:
- The library
- Other computer sources (CD-Roms, etc.)
- The internet/world wide web
This section provides an overview of important concepts and techniques in gathering information for research essays. You should read this section before going to more specific information on types of sources, documentation, etc. and before trying the sample exercises.
Find the computer labeled for searching the library's collection of books and other materials or the card catalog. Most libraries have separate computers set aside specifically for searching the library's collections which do not require a reservation and are not time-limited as the open Internet computers usually are. If you plan to use a computer for searching for Internet sources, make sure to respect the library's reservation system if there is one.
The card catalog computer in the library usually will have instructions attached to it. Most library systems allow you to search by title, author, or subject headings, and most are cross-referenced. Filtering by books available in that specific location may be helpful also if you are limited in time and cannot wait for a book to be transferred from one library to another (interlibrary loan). If you know which books you want, or know a specific author who has written books about the field that you are researching, then go ahead and use the title or author categories in the computer. You also may find it very helpful to use the subject heading category, which will offer you more options for the books that might be useful to you in doing your research. Librarians are usually more than willing to assist with the search or in finding the sources once you have written down the call numbers of the books in which you are interested.
The subject heading category allows you to put in key words that might lead to books in your interest area. Don't limit yourself, though, by putting in words that are too narrow or too broad. If your search words are too narrow, you will not find many sources; on the other hand if they are too broad, you will not find the search useful either.
Key words are words that relate to your topic but are not necessarily in your thesis statement (note that it will be most helpful if you have a clear idea about your topic before you begin this type of research, although research can also help to narrow your thesis). For example, if you are searching for information about women in the Civil War, it would be too broad to enter just "women" and "war." You would find too many sources this way. It might also be too narrow to enter the name of a specific woman--you probably need more historical context. Try key phrases such as "women and Civil War" or "girls and Civil War." You want to find as many books that might be helpful on the subject that you are searching, without providing yourself with so much information that you lose sight of your original topic.
You will also discover that there is another great way to find books that might be helpful to you. As you find books on your topic listed in the computer, you can then track those books down on the shelf. After a few minutes of searching on the computer, you will start to see that certain books have call numbers (the number on the book's spine that tells its location in the library) that are similar. After you finish your work on the computer, ask a reference librarian, or follow the signs on the walls to locate the call numbers that correspond with your books. When you get to the section where your book is located, don't just look at that book. Look around, too. Sometimes you will find great resources that you were unaware of just by looking on the shelf. Because libraries are generally organized by topic, you can often find some real "gems" this way. Also check the index in the front or the back of the book (the one in the back is always more detailed, but not all books have one) to be sure that the information you are looking for is in the book. A book can have a great title, but no information. On the other hand, a book that doesn't seem to go along with what you are doing can turn out to have a lot of usable information.
Books are generally a great resource--they often contain a lot of information gathered into one place, and they can give you a more thorough investigation of your topic. As you are reading a book, journal article, or newspaper article, you should keep the following questions in mind, which will help you understand how useful the book will be to you.
- Is the book or article biased in a particular way? For instance, is the book or article written by a person who is a member of a particular religious group, or a particular environmental group, for example, which would "color" their interpretation?
- Does the author agree or disagree with my thesis?
- Is the information presented accurately, to the best of your knowledge? Is the author him/herself using valid sources?
Magazines (including Time or Newsweek) are called periodicals as they are published periodically (weekly, monthly, etc.). Most libraries only keep the most current issues of these magazines on the shelf. The rest are bound together in collections, usually by year. These are usually kept in a separate room (in the basement, to my experience!) where you can go and look at them. Usually, the location is a place called "the stacks," which is where you go to look for periodicals that are older than the current issue. Remember that you can't take these out of the library. If you find articles that you want to take home, you need to photocopy them. Newspaper articles are sometimes in the bound periodicals, but are more often found on microfiche or microfilm.
Make sure to distinguish between general interest magazines and professional journals; this is an important distinction in college-level research.
Microfiche or microfilm is a device which can be extremely frustrating. Don't hesitate to ask for help from your nearby reference person. Microfiche or microfilm comes in two forms--small cards of information (fiche), or long film-type strips of information (film). Once you insert these into the microfiche or microfilm machine (and there are separate machines for each), you will be able to see the text of the article that you are looking for. Often, you will have to scan through quite a bit of film to find what you are looking for. Microfiche and microfilm are kept in boxes, and sometimes you have to request the date that you are looking for. Don't give up! With persistence, you can find some wonderful resources on microfiche and microfilm.
Other computer resources (CDROM, specialized databases etc)
Many libraries today, especially if they are larger libraries, have information available on CDROM or through what are called specialized databases. Be sure to tell a reference librarian what you are working on, and ask her advice on whether or not there is information available on CDROM or through a specialized database.
CDROM's often are put out by groups such as History Societies (there is an entire set on the Civil War, for example). Government documents are currently available on CDROM and often offer updated information (census data, for example). The reference librarian can tell you which CDs might be the most helpful and can help you sign them out and use them.
There are many specialized databases. Some examples are ERIC, the educational database, and Silver Platter, which offers texts of recent articles in particular subjects (yep, the whole article is available right through the computer, which is often less time-consuming than looking through the stacks for it) The American Psychological Association has the titles of articles on specific subjects (psychology, sociology, etc). Sociofile is another example. Ask your reference librarian to see exactly what is available. One good thing about specialized databases is that you already know the source and orientation of the article. You also know that the source is a valid and reputable one. You will need the reference librarian's help getting into specialized databases--most libraries require that the databases have passwords. Warning: Bring your own paper if you plan on doing this type of research! Many libraries allow you to print from the databases, but you must supply your own paper.
Internet research is another popular option these days. You can research from home if you have internet search capabilities, or you usually can research from the library. Most libraries have internet connections on at least a few computers, although sometimes you need to sign up for them in advance. Even if there doesn't seem to be much of a crowd around, be sure to sign up on the sheet so that you don't have someone come along and try to take your spot.
Internet research can be very rewarding, but it also has its drawbacks. Many libraries have set their computers on a particular search engine, or a service that will conduct the research for you. If you don't find what you are looking for by using one search engine, switch to another (Google, Yahoo, etc... are all good choices).
Internet research can be time consuming. You will need to search much the way you would on the library database computers--simply type in key words or authors or titles, and see what the computer comes up with. Then you will have to read through the list of choices that you are given and see if any of them match what you think you are looking for.
WARNING ABOUT INTERNET RESEARCH: There are a lot of resources on the internet that are not going to be valuable to you. Part of your internet research will include evaluating the resources that you find. Personal web pages are NOT a good source to go by--they often have incorrect information on them and can be very misleading. Be sure that your internet information is from a recognized source such as the government, an agency that you are sure is a credible source (the Greenpeace web page, for example, or the web page for the National Institute of Health), or a credible news source (CBS, NBC, and ABC all have web pages). A rule of thumb when doing internet research: if you aren't sure whether or not the source is credible, DON'T USE IT!! One good source to help you determine the credibility of online information is available from UCLA: Thinking Critically about World Wide Web Resources. Check out the Content and Evaluation and Sources and Data sections. (Click here for that source.)
Taking notes, paraphrasing, and quoting
Taking notes is an important part of doing research. Be sure when you take notes that you write down the source that they are from! One way of keeping track is to make yourself a "master list"--a number list of all of the sources that you have. Then, as you are writing down notes, you can just write down the number of that source. A good place to write notes down is on note cards. This way you can take the note cards and organize them later according to the way you want to organize your paper.
While taking notes, also be sure to write down the page number of the information. You will need this later on when you are writing your paper.
- What do I take notes on? Good question. You should take notes on ideas and concepts that you think are important to include in your paper. You also can include supporting examples that you think would be helpful to refer to. You should NOT write the words down exactly as they appear on the page, unless you are putting them in quotations. Otherwise, you might accidentally write them into your paper that way, and that would be plagiarism. Be sure to write down the page number that you are working from in case you want to refer back to it. Click here to learn more about Taking Notes.
- Using quotes, or What if I want the exact words? If you come across a passage in your reading and it seems to you that the author's language is more accurate, more touching, or more informative than you could create, then you should write that sentence down exactly as you see it, with quotation marks around the sentence(s). You must be very careful to record the page number that this information is from, because you will need to include it in your paper. Quotes should not be used terribly often--if your paper is nothing more than a series of quotes strung together (and yes, we have all written those!) then you need to go back and include more of your own information. Click here to see an example and to work more with using quotations.
- What about summarizing and paraphrasing? Summarizing and paraphrasing are similar to quoting in that you are recording the author's ideas. However, when you are summarize or paraphrase, you record ideas as opposed to exact language; the language is yours. Once again, be sure to jot down the page number--you will need it later. Any time you summarize or paraphrase, you MUST acknowledge the source of your information. Not only is it a professional requirement, it is a way to avoid plagiarism. To see an example, read more specific information, and work with exercises, check out Summaries and Paraphrases.
Any time that you use information that is not what is considered "common knowledge" (rule of thumb--knowledge included in three or more sources), you must acknowledge your source. For example, when you paraphrase or quote, you need to indicate to your reader that you got the information from somewhere else. This scholarly practice allows your reader to follow up that source to get more information. You must create what is called a citation in order to acknowledge someone else's ideas. You use parentheses () in your text, and inside the parentheses you put the author's name and the page number (there are several different ways of doing this. You should look at your course guide carefully to determine which format you should be using). Two standard formats, MLA and APA, stand for the Modern Language Association, and the American Psychological Association. Check out more specific information on how to document sources.
Using sources to support your ideas is one characteristic of the research paper that sets it apart from personal and creative writing. Sources come in many forms such as magazine and journal articles, books, newspapers, videos, films, computer discussion groups, surveys, or interviews. The trick is to find and then match appropriate, valid sources to your own ideas.
But where do you go to obtain these sources? For college research papers, you will need to use sources available in academic libraries (college or university libraries as opposed to public libraries). Here you will find journals and other texts that go into more depth in a discipline and are, therefore, more appropriate for college research than those sources written for the general public.
Some, though not all, of these sources are now in electronic format, and may be accessible outside of the library using a computer. The SUNY Empire State University web site includes a useful list of online learning resources.
Primary & Secondary Sources
Primary sources are original, first-hand documents such as creative works, research studies, diaries, and letters, or interviews you conduct.
Secondary sources are comments about primary sources such as analyses of creative work or original research, or historical interpretations of diaries and letters.
You can use a combination of primary and secondary sources to answer your research question, depending on the question and the type of sources it requires.
If you're writing a paper on the reasons for a certain personality disorder, you may read an account written by a person with that personality disorder, a case study by a psychiatrist, and a textbook that summarizes a number of case studies. The first-hand account and the psychiatrist's case study are primary sources, written by people who have directly experienced or observed the situation themselves. The textbook is a secondary source, one step removed from the original experience or observation.
For example, if you asked what the sea symbolized in Hemingway's story "The Old Man and the Sea," you'd need to consult the story as a primary source and critics' interpretations of the story as a secondary source.
Again, find the computer labeled for searching the library's collection of books and other materials or the card catalog. Most libraries have separate computers set aside specifically for searching the library's collections which do not require a reservation and are not time-limited as the open Internet computers usually are. If you plan to use a computer for searching for Internet sources, make sure to respect the library's reservation system if there is one. Look up sources by author, title, or subject. Most of the searches that you do for a research paper will be subject searches, unless you already know enough about the field to know some standard sources by author or title.
When using an on-line catalog or a card catalog, make sure to jot down the source's name, title, place of publication, publication date, and any other relevant bibliographic information that you will need later on if you choose to use the source in your research paper. Also remember to record the call number, which is the number you use to find the item in the library.
Magazines & Journals
Magazines are written for the general public, so they contain articles that do not present a subject in depth.
Journals are written by and for professionals in various fields and will provide you with in-depth, specific information.
Your professors will expect you to use some journals; in fact, the more advanced your courses are, the more you should be using journal articles in your research (as opposed to magazine articles).
How do you find articles to answer your research question? It's inefficient to go through volumes of magazines and journals, even if you could think of appropriate ones. Most magazine and journal articles are referenced in either an index or an abstract.
Indexes & Abstracts
An index lists magazine or journal articles by subject. Find the correct subject heading or keyword to search for articles. Write down all the information for each article. Check the index's abbreviation key if you can't understand the abbreviations in the entry. Make sure to write down all of the entry's information so you can find the article IF your library carries the magazine or journal. If not, you can use the information to request the article through interlibrary loan.
Specific indices (the "correct" plural of index) exist for journals in just about every field of study (Business Index, Social Science Index, General Science Index, Education Index, and many more), while there's only one major index to general interest magazines (The Reader's Guide to Periodical Literature). Many libraries have many of these indices on their on-line systems; check with the reference librarian if you have a question about indices available on-line.
An abstract is like an index with a brief description of the article's content added. You'll soon see that it's great to be researching in a field that has an abstract, since this short explanation can help you make an early decision about the relevance of the article to your research question or working thesis.
A bound, printed abstract takes two steps to use. The first step is the same--find the appropriate subject heading in the index portion and write down all of the information in the entry. Note that the entry will also include a number or some kind of an identifying code. Then use the number or code in the "abstracts" portion to find a description of the type of information that's in the article.
Many libraries have abstracts in CD-ROM form. Because indexes will be accessed in different ways and because the technology is changing so rapidly, follow the on-screen instructions and/or ask the reference librarian.
Again, if an article seems appropriate, write down all of the entry information so you can find the article in your library or through interlibrary loan and so you'll have the information for your works cited or references list at the end of your paper.
The most commonly used index to newspaper articles is the New York Times Index, organized alphabetically by subject. Find the appropriate subject heading and jot down the information so you can find the article, which is usually on microfilm, unless you're dealing with a very recent issue of the Times. Your local newspaper also may publish an index, which may be useful if you are researching local history or politics.
There are many general reference books that may be useful to your research in a variety of ways.
- General Encyclopedias (Britannica, Americana, etc.)
- Specialized Encyclopedias (e.g., music or medical terms)
- Facts on File, Statistical Abstracts
- Other reference books
Encyclopedias provide background information about a subject. Note that you should confine your use of encyclopedias to background information only, since their information is too general to function as an appropriate source for a college paper.
Specialized encyclopedias and dictionaries provide background in specific fields (e.g., a dictionary of music terms, a biographical encyclopedia of American authors, explanations of legal terms).
Facts on File and Statistical Abstracts provide brief bits of statistical information that can aid your research. For example, if you're doing on a paper on airline safety since deregulation, it's a safe bet that you can find statistics on airline safety problems in one of these reference books.
Other reference books abound (e.g., Book Review Digest, medical, and legal dictionaries). Take time, at some point, to browse your library's shelves in the reference section to see how many different types of reference books exist and to consider how you may use them. It will be time well-spent. Remember to write down all of the information that you need from these sources as they are almost always not allowed to be used outside of the library.
Library of Congress Subject Heading Index
The Library of Congress provides an indexing system; most academic libraries index their books using Library of Congress subject headings. The Library of Congress publishes a Subject Heading Index listing all of the subject headings that they use.
Why bother knowing this information? The Subject Heading Index is a good tool for you as a researcher. If you're not getting exactly the right books you need through your on-line subject search, check this index to find the appropriate subject heading to use.
If you are finding too much information, check this index to see at a glance all of the various headings and sub-headings for the subject. You can get an idea of how to narrow down and focus your subject simply by scanning these various headings and sub-headings.
Just note that these subject headings relate to books only. Magazine and journal indexes and abstracts will use their own subject headings (but the Library of Congress headings can at least give you an idea of the types of headings to use).
The important thing to remember here is that, by the time a book is printed, the information is at least a couple of years old. So if you're doing research that requires very recent information, a newspaper, magazine, or journal is your best bet.
If the age of the information is not an issue (and it's not, in many cases), then a book's fuller treatment of a subject is a good choice.
It's also useful to move from virtual cyberspace into actual, physical space and "real time" when you search for books. That means that you should get yourself into the library. Sometimes a look through the stacks (the shelves on which the books are located) will turn up additional information that's relevant to your research question or working thesis.
The Internet provides access to a lot of information. The SUNY Empire State University Online Library provides access to a number of useful databases on a wide variety of topics. The Internet provides access to many on-line catalogs so you can review the types of books available in the field (and carried by that particular library).
The Internet also provides access to a few full-text electronic journals (which means that you can read and print the article right from the screen). Government information (e.g., policy statements, laws, treaties) are also widely available in full-text format.
You can even find other writing resources.
The Internet can link you up with individuals who might have expertise on the topic you are researching. You can find these people by joining electronic discussion groups (newsgroups) or maillists. These forums are usually categorized by topic (e.g., a maillist on ECOLOGY). By posting a question to the group or maillist, you can obtain useful information from knowledgeable people willing to share their expertise.
The one big problem with the Internet is that you sometimes need to sift . . . and sift . . . and sift through it to find exactly what you want. You also have to be critical of what you find, since anyone can post and even change anything that's out there in cyberspace, and you won't necessarily know if someone answering your query is really an expert in the field. But if you persevere, and even if you just play around with it, the Internet can offer some gems of information in a quick, easy way.
Don't underestimate the power of interviewing knowledgeable people as part of your research. For example, if you're researching a topic in local history, consult the town historian or a local resident who experienced what you're researching. People who have "been there" and "done that" can add a real richness to your research. (For example, who better than a former Olympic athlete to provide information about the emotional effects of athletic competition?)
You can consult knowledgeable people in print as well. If you find one or two names that keep popping up in your research (if others consistently refer to these names and list works by these people in their bibliographies), then you should consult sources by these people, since it's likely that they are considered experts in the field which you are researching.
If your library doesn't carry the book or journal article that you need, you probably can get that source through interlibrary loan. Interlibrary loan is available to all SUNY Empire faculty, staff, and students, and it supplies electronically delivered book chapters and journal articles but no physical media.
One big tip for using interlibrary loan: you will need full and specific information to order the material. So get in the habit of writing all of the information down as you compile your list of sources. For books, write down the author, title, publisher, place, and date of publication. For articles, write down the article title, journal title, author, volume, date, span of page numbers, and the name, year, and page number of the reference source in which you found the article listed. The library needs this information to order your source. More information can be found here Interlibrary Loan FAQs. If you are using the computer in a public library, many times the request for interlibrary loan is a link directly from the page on which the material you wish to use is listed. Be sure to keep your library card up-to-date and handy!
Don't be afraid to approach this person, who really is there to help you.
One big tip for working with a reference librarian: you'll get more help the more specific you are. The librarian will immediately be able to suggest a number of places to look if you tell him that your research question is "Why was smoking banned in public places?," or if you tell her that your thesis is "Smoking should be banned in the workplace because of health, safety, and economic reasons." On the other hand, if you tell the librarian that you're researching "smoking," you won't get as much direct help because the topic is so vast.
If you would like assistance with any type of writing assignment, learning coaches are available to assist you. Please contact Academic Support by emailing Academic.Support@sunyempire.edu.
Questions or feedback about SUNY Empire's Writing Support?
Contact us at Academic.Support@sunyempire.edu.