Cross Registration

Critical Information to review prior to considering cross registration

• Please read our Cross Registration at Other Institutions Policy
• All cross-registration courses must count towards your degree program.
• Before beginning the process, be sure to discuss with your mentor/advisor.
• It is the student’s responsibility to research and/or contact the host institution regarding their deadlines and procedures. Although SUNY Empire may approve a request, there is no guarantee the request will be approved by the host institution.
• Cross registration is available for spring, summer and fall terms only. Winter session cross registration is not available.
• Students who intend to drop or withdraw from their course(s) at another institution must follow that institution’s rules and deadlines.

SUNY Empire to another SUNY institution

Complete the following steps:

1. Ensure that your mentor/advisor approves of the request.
2. Go to the SUNY Cross-registration Portal to submit a request using your SUNY Empire login credentials.
   Note: Accurate student and course information is critical. Inaccuracies may delay or deny your request.
3. The mentor/advisor will create a placeholder course. Students will receive a confirmation email with a Course Registration Number (CRN) and registration instructions.
   Example email:
4. Once registration is complete and matches the request, the Office of the Registrar will approve. The host institution will then approve or deny the request.
   Note: SUNY Empire approval does not guarantee host institution approval.
5. Notify both institutions if you drop or withdraw.
   SUNY Empire will pay tuition to the host institution after full approval.
6. The host institution will send a transcript to SUNY Empire and the grade will be updated automatically.

SUNY Empire to a Non-SUNY Institution

Complete the following steps:

1. Ensure that your mentor/advisor approves of the request.
2. The mentor/advisor will create a placeholder course. Students will receive a CRN and registration instructions.
   Example email:
3. Register for the course at the host institution. Charges will be included in your SUNY Empire bill.
   Note: SUNY Empire participates in consortiums such as the Hudson Mohawk Association and Rochester Alliance.
4. Fill out the Enrollment in Other Colleges (PDF) form and send it with proof of payment to StudentAccounts@sunyempire.edu.
5. If using financial aid, submit the Financial Aid Consortium Agreement (PDF). Students are responsible for paying the host institution and submitting all documents on time.
6. Tuition at SUNY Empire will be the lesser of SUNY Empire or host institution charges. Fees must be paid at both institutions.
7. Notify both institutions if you drop or withdraw from courses.
8. Send an official transcript to the Registrar’s Office after course completion:

SUNY Empire State University
Office of the Registrar
113 West Ave
Saratoga Springs, NY 12866

Electronic transcripts can be sent to RegistrarsOffice@sunyempire.edu

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Students that have not taken a course with SUNY Empire previously will need to complete a nondegree application.

• Nondegree Undergraduate Studies

OR

• Graduate Nondegree Study

SUNY to SUNY Empire Cross Registration

1. Students must go to the SUNY Cross-registration Portal to submit a cross registration request. They will use their home institution login ID and password to enter the portal. A paper form is not needed if both schools are in the SUNY system.
   Note: It is critical to enter accurate student and course information into the request. Inaccurate information can lead to a delayed or even denied request.
2. Once approved by the home institution and SUNY Empire, students must log into the MySUNYEmpire Student Portal and register for their course(s). Please visit our Student Registration Quick Guide if assistance is needed.
3. Students are responsible for notifying the appropriate offices at both institutions if they drop or withdraw from the course(s).
4. At the completion of the course with SUNY Empire, the Registrar’s Office will upload an official transcript to the SUNY Cross-registration Portal.

Non-SUNY to SUNY Empire Cross Registration:

1. If students need a waiver of some or all of their charges, the paperwork must be submitted to StudentAccounts@sunyempire.edu by the payment due date of every term or their registration may be cancelled. The charges may be deferred if the student is matriculated at another SUNY school or at an institution that is a member of one of the consortiums in which SUNY Empire also belongs.
2. If a student receives financial aid and intends to pay their SUNY Empire bill with financial aid funds from their home institution, they will need to complete their institution's Financial Aid Consortium Agreement Form and submit it to StudentAccounts@sunyempire.edu.
3. Students must log into the MySUNYEmpire Student Portal and register for their SUNY Empire course(s). Please visit our Student Registration Quick Guide if assistance is needed. As long as a valid Financial Aid Consortium Agreement is on file, we will defer charges and allow a student’s registration to remain active after the payment due date. Students are responsible for their charges at SUNY Empire and must pay their bill when financial aid proceeds are received.
   Unpaid accounts are referred to a third party collection agency. See Collection of Unpaid Accounts for more information.
4. At the completion of the course with SUNY Empire, it is the responsibility of the student to order official transcript and send it to their home institution.

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