Policies, Procedures & Guidelines
Welcome to SUNY Empire State University's policies, procedures and guidelines website. Here you will find standardized university policies that have been through the official approval process. These policies and procedures align with the mission of the university, and have been developed with appropriate consultation across the university. They are intended to mitigate institutional risk, enhance effectiveness, and support the university's compliance with federal, state, SUNY, and local laws and regulations.
As an institution of higher education that receives funding under Title IV; a state entity; and an institution of SUNY; Empire State University adheres to all federal, state and SUNY regulations. Where the university does not have a policy specific to a situation, additional references are listed that direct users to resources for regulations outside of the universitys webpage. Additionally, individual policies reference state and SUNY regulations for information and guidance beyond that provided in the policy.
Policies are listed by category below.
Program guidelines are now located in the university catalog.
On this site you'll also find:
- Academic Honesty Policy and Procedures
- Academic Probation Policy
- Academic Withdrawal Policy
- Certificate Program Development Policy
- Course Catalog and Cross Listing Policy
- Course Syllabus Policy
- Credit Overload Policy
- Cross Registration at Other Institutions Policy
- Dean’s List Policy
- Degree Credit and Residency Requirements Policy
- Discontinuing an Academic Program Policy
- Faculty Reading Period Policy
- General Education Course Approval Policy
- Grade Change Policy
- Grading and Evaluation Policy
- Individual Degree Program Design, Review, and Approval
- Individualized Prior Learning Assessment Policy and Procedures
- Individualized Program: Educational Planning
- Latin Honors Policy
- Micro-Credential Policy
- Open Access Policy
- Student Academic Appeals Policy
- Transfer Credit Policy
- Undergraduate Admissions Policy
- Undergraduate Learning Contract Policy
- University Learning Goals Policy
- Appointment of Members to University Advisory Boards Procedures
- Asset Management Policy
- Identification Card Policy
- Immunization Policy
- Policies of the State University of New York (external page)
- Policy for the Establishment, Approval and Review of Policies
- Posting Policy
- Printing Policy
- Records Retention
- Service Standard Guidelines
- Student Service Standards
- Suspension of Operations and Location Closings Policy
- Time, Place and Manner Policy
- Bookstore Credit Policy and Procedure
- Certificate Program and Aid Eligibility
- Eligibility for Federal Financial Aid Policy
- Eligibility for New York State Financial Aid Policy
- Ethical Principles Adhered to by Student Financial Services
- Good Academic Standing (GAS)
- New York State Residency
- Reporting Fraud to the Office of the Inspector General
- Student Consumer Information
- Students’ Rights and Responsibilities
- SUNY Award Letter (PDF 4,960kB)
- Unusual Enrollment History Appeal Policy and Procedure
- Verification Policy and Procedure
- Withdrawals
- Policies located on the financial aid page
- Framework For Graduate Program Review
- Graduate Academic Standing Policy
- Graduate Admissions Policy
- Graduate Course Listing Policy
- Graduate Enrollment in Undergraduate Courses Policy
- Graduate Evaluation and Grading Policy and Procedures
- Graduate Financial Aid Satisfactory Academic Policy
- Graduate Fresh Start Policy
- Graduate Medical or Compassionate Withdrawal Policy
- Graduate Micro-credential Policy
- Graduate Minimum Study Policy
- Graduate Nonmatriculated Enrollment Policy
- Graduate Satisfactory Academic Progress
- Graduate Subsequent Programs of the Same Credential Type Policy
- Graduate Time Limit for Program Completion Policy
- Graduate Transfer, Cross-Registration, and Evaluated Credit Policy
- Learning Information Document Policy
- Teacher Professional Expectations Policy
- Undergraduate Enrollment in Graduate Courses
- Affirmative Action Policy
- Alcohol and Drug Use in the Workplace Policy
- Bullying and Civility Standards in the Workplace
- Chosen Name Policy
- Consensual Relationship
- Discrimination Complaint Procedures
- Domestic Violence in the Workplace Policy
- Employee Reasonable Accommodation Policy
- Equal Employment Opportunity
- Gender-Based Violence and the Workplace Policy
- Moving Expense Policy
- Non-Discrimination/Anti-Harassment Policy
- Non-Discrimination/Anti-Harassment Policy - Student Affairs
- Nursing Mothers in the Workplace Policy
- SUNY Extra Service for Professional Staff
- Sexual Harassment Policy
- Sexual Violence Prevention and Response Policy
- Sexual Violence Prevention and Response Policy - Student Affairs
- Smoking Policy
- Smoking Policy - Student Affairs
- Title IX Grievance Policy
- Title IX Grievance Policy - Student Affairs
- Volunteer Policy
- Access to Lists of Empire State College Graduates Policy
- Adherence to Family Educational Rights and Privacy Act of 1974 Policy
- Copyright Policy
- Electronic and Information Technology Accessibility Policy
- Enterprise Data Classification Policy
- General Data Protection Regulations Privacy Policy
- Information Security Incident Response Policy
- Information Security Policy
- PC Acquisition & Replacement Procedures
- Payment Card Industry- Data Security Standard Policy
- Red Flag Identity Theft Prevention Policy
- Technology Acceptable Use - Employees
- Technology Acceptable Use- Students
- Use of College Hosted Individual Web Spaces Policy
- Web Presence and Publishing Policy
- Web Privacy Policy
- Conflict of Interest/Financial Disclosure for Sponsored Projects Policy
- Institutional Base Salary for Sponsored Programs Policy
- PHS Financial Conflict of Interest Procedures
- Protection of Human Subjects Research Policy
- Recovery of Fringe Benefits and Indirect Costs in Grants Policy
- Regarding Grant Funded Salary Raises Policy
- Responsible Conduct of Research Training Procedures
- Submission of Sponsored Programs Proposals Policy
- Bias-Related Crime Policy
- Camera Use Policy
- Child Protection Policy
- Criminal Incident Reporting Policy and Procedure
- Entry Access and Authorization Policy
- Firearms Policy
- Mandatory Child Sexual Abuse Reporting and Prevention Policy
- No-Contact Order Policy
- Personal Wheeled and Electronic Vehicle Policy
- SUNY Empire Emergency Operations Plan
- Safety and Security Incident Reporting Policy
- State Vehicle Use Policy
- Workplace Violence Policy
- Admission of Border Commuter Students Policy
- Discrimination Complaint Procedures - Student Affairs
- Involuntary Leave of Absence for Students Policy
- Non-Discrimination/Anti-Harassment Policy - Student Affairs
- Preferred/Chosen Name Policy
- Rights of Students with Disabilities Policy
- Sexual Harassment Policy - Student Affairs
- Sexual Violence Prevention and Response Policy - Student Affairs
- Smoking Policy - Student Affairs
- Student Clubs and Organizations Procedures
- Student Conduct Policy
- Student Conduct System (Procedure)
- Student Email Communication Policy
- Student Grievance Policy and Procedures
- Students with a prior felony conviction participating in clinical and field experiences, internships, study abroad programs, and other covered activities.
- Technology Acceptable Use- Student -Student Affairs
- Title IX Grievance Policy - Student Affairs
- Visitors to Instructional Activities Policy